Friday 11 February 2022

Project procurement implementation management process

The implementation of procurement is the process of completing procurement activities step by step according to the procurement management plan.



when implementing procurement, we should mainly do the following three aspects:

(1) inquiry and price comparison management

(2) procurement negotiations

(3) signing of procurement contracts



the conditions for listing the purchase inquiry and comparison (that is, under what circumstances do you need to inquire and compare):

(1) the purchased products are products with a high degree of marketization, non-patented proprietary technology, full competition, strong substitution, and suppliers are not unique

(2) a single supplier has purchased more than a certain amount under the supply contract



conditions for not including the purchase inquiry and comparison (that is, under what circumstances does it not need to be inquired about):

(1) designated procurement

(2) the original factory and agent have relevant agreements for procurement

(3) procurement of a single supplier's supply contract below a certain amount



the necessary clauses of the procurement contract include:

(1) product name

(2) quality clauses

(3) quantity and unit of measurement

(4) the price of the product

(5) the duration, place and method of delivery

(6) packaging standards of products and supply and recycling of packaging materials

(7) acceptance method of the product

(8) liability for breach of contract

(9) settlement method



the implementation of procurement is to issue procurement documents to the outside world and obtain appropriate information, quotations, tenders or proposals from potential suppliers. review all proposals or offers, select among potential suppliers, and negotiate and conclude a final contract with the selected ones.





(1) seller's proposal: a proposal provided by the seller to the buyer during the inquiry process.

(2) bidders' meetings: meetings with potential suppliers prior to bidding to ensure a common understanding of the procurement content.

(3) proposal evaluation technology: during the bid evaluation stage, the enterprise scores and evaluates the proposal according to the scoring standard.

(4) independent estimation: in the bid evaluation stage, the purchasing organization independently estimates the cost of its procurement content, and selects the quotation closest to the reserve price as the winning bidder.

(5) advertising: in the bidding stage, tender advertisements are published on various platforms.

(6) analysis technology: the bid evaluation stage ensures the success of the project by reviewing the supplier's previous performance.

(7) procurement negotiations: at the bid collection stage, before the contract is signed, the structure and requirements of the contract and other terms are clarified in order to reach a consensus.

(8) selected seller: i.e. winning unit.

(9) contract: that is, a procurement contract, or a purchase order, an agreement, etc.

note: the resource calendar output at this stage mainly refers to the date on which the leased resource was available.


The signing of the procurement contract symbolizes the completion of the work of implementing the procurement phase. in order to control the risk of procurement, the procurement contract needs to be reviewed according to the review criteria, approved, and then formally signed and organized by the procurement department.

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