Monday 31 December 2018

Theory of management functions

management functions

Management functions consists of five basic activities namely as follows:


planning Function is the first step than the other management functions. With all this planning activity will have a working implementation guidelines.

Planning consists of all managerial activities related to the preparation for the future. Its activities include forecasting, setting goals, defining strategies, and develop policies. Planning is very important for the successful implementation of the strategy and the evaluation strategy because the organizing activities, direction, and supervision of staff, drafting depends on good planning.

It had a Planning forms, among others:

  • Target within a particular company certainly has a target or goal to achieve.

  • This Policy is the General guidelines for the company. Suppose that the company's policy is to simply producing products of high quality with the materials of choice.

  • The strategy. The strategy is a broad program to achieve the objectives that have been set out how the company will carry out its mission. A strategy will set the direction that occurs from a variety of goals and guide

  • The use of resources that are require. Timeliness of implementation is a problem that should be notice in this strategy.

  • Procedure. a procedure is a series of actions that will be execute to facilitate implementation of the activities of the company.

  • The rules. Rules i.e. is part of the procedure and is the specific action. Some of the rules that are similar can be group into a procedure.

  • Program. The Program provides a combination of policies, procedures, rules and granting is accompanied by budget or budget.

Staffing (preparation of staff)

staff in the preparation of the Management Function is also call personnel management or human resource management. It include all activities such as recruiting, test, vote, drive, train, develop, maintain, evaluate, reward, promote, transfer, discipline, lowering the rank, and employees, as well as maintain relationships with labor unions. The activity of the preparation of the staff plays an important role in the implementation of the strategy. Therefore, human resources managers increasingly engage more actively in the process of strategic management. Identify strengths and weaknesses in the field of preparation of staff is crucial.

  • Recruiting: recruit/attract a workforce that has the skills the hard skills and soft skills.

Selecting: selecting employees who professional.


The function of organizing can be said as the process of creating a connection between the various functions, personnel and physical factors for all the work perform can be beneficial as well as directional on a destination. The purpose of organizing in the management is divide into three sequential activities namely: divide tasks into a narrower job combine to form the work of the Department, and delegating authority.

Some of the hallmarks of good organizing presence, namely:

  1. Be interwoven pattern of good relationships between organizations, between members of the Organization, as well as between organization with the Organization, so that it will facilitate the achievement of the purpose of the organization.

  2. Each member of the organization can know clearly the duties and obligations as well as the richness of the responsibility, because here the delegation of authority occurs explicitly.

Directing (Briefing)

Is the direction of the action being to dress so that all members of the organization doing the activity that's been determine towards the achievement of business objectives? This directive concerns the many activities the issue of granting the motivation to the members of the Organization, leadership development and communication.

Controlling (Controlling)

Is an activity to discover the existence, correcting deviations from the results that have been achieve compare to the work plan that had been set. The supervisory Function includes all activities that are conduct to ensure that the execution of the operation in accordance with plan.

All managers in an organization has the responsibility of supervision, such as the evaluation of the achievement and the need to take action to minimize inefficiencies. Management functions are very important in order for evaluation of the strategy can be carry out effectively.

There are several reasons the importance of control within each organization, namely:

Any change in the organizational environment.

It causes the control function should be implement. So that the impact of such companies can be detect immediately so that management would be able. To face the challenges as well as utilizing the existence of opportunity cause by that change.

The organization is becoming increasingly complex.

Because in general the current organization is likely to be decentralize. So the proximity of the company's activity be separate geographically and also becomes more widespread and complex. Thus also if use dealer in the seller's product. Then to maintain quality and profitability, the irreconcilability of the system needs to be more thoroughly.

The incidence of errors in work.

To detect errors that might be made by an organization then use control functions. The rarer the worker made a mistake in the works then, more simple management control function running.

Need a Manager to delegate authority.

Implement control systems it is the proper way to inspect the implementation of the tasks of workers. Who have been delegate from the tops of each. However, managers should be able to maintain a balance between personal freedom and control worker so as not to turn off creativity.

Four types of control (control), that is:

A physical Control.

Physical Control is the control that is complete by looking at the stuff being sold, come to the store customers. (To make sure customers really exist and salesmen actually sells or offers products companies). There are money there are items.

Administrative Control.

Administrative Control is the control that was exercise by the recording of product produce. The products that are in the warehouse, products are sold for sale, invoice-invoicing sales (cash and credit sales), deposit salesman, accounts receivable-accounts receivable that will due. This is done between the financial section, salesman, and unloading power (the shed), and supervisors.

Electronic Digital Control.

Digital electronic Control the control is perform with the use of electronic goods. Such as: telephone and digital camera which is to ensure that customers there really are (real). Not just some bouquet salesmen so that its customers can be data (customer cards).

Control of Functional Matrices.

Matrix Control functional control is complete by the respective section in the company against. The responsibility given by the company. For example, salesmen responsible for the financial part to provide cash invoices, cash, invoice and credit cash credit payment results. While the financial section serve to count it and put it on bookkeeping.

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