Tuesday 20 June 2023

Nine scenarios for project management improvement


Project Implementation

The quality of project management determines the basis for whether a project can run smoothly. Every project has its own inherent particularities, so in each specific project, the project stakeholders will have different expectations or focus on the project results and the project implementation process.

Project management plays an important role in the implementation of the project, it is not static, sometimes it needs to be adjusted according to the actual situation of the enterprise and the information obtained after benchmark comparison, and there are nine areas of continuous improvement that have attracted the attention of the industry, which are introduced to you one by one.

First, project management should improve the development of effective program documents

Procedural documents can be policies, procedures, guidelines, forms and checklists, or a combination of these. Good program documentation will speed up the project management maturation process, facilitate support for all levels of management, and greatly improve project communication. 


The dynamic nature of project management and its multifunctional connotation make it necessary for organizations to need a large number of procedural documents to guide a project through a series of phases and periods. 


For large companies in particular, the challenge is not only to provide management guidelines for each project activity, but also to provide a coherent procedural framework. 


In this framework, project leaders from various departments are able to cooperate and communicate with each other. In particular, each policy and procedure must be maintained consistent with relevant functions throughout the project lifecycle.

Second, it is necessary to improve project management methods

The establishment of a project management methodology can greatly increase the likelihood of an organization's continued success in project management. A successful project management approach is based on its guidelines and forms, not policy guidelines and procedures. The methods must be flexible enough so that they can be easily adapted to all projects.

When developing and purchasing a project management methodology, consider that the approach should support the corporate culture. The key to turning a methodology into a best-in-class project management practice is its adaptability to the corporate culture.

Third, project management should be improved and the need for continuous improvement should be recognized

When a business matures in project management and achieves a certain level of success, it gains a sustainable competitive advantage. However, corporate competitors will not sit idly by, they will certainly continue to improve. In this way, companies may lose most of their sustainable competitive advantage. Therefore, in order to maintain the continuous competitiveness of enterprises, it is necessary to recognize the need for continuous improvement. Continuous improvement allows the company to maintain its competitive advantage and constantly respond to new challenges.

Fourth, project management should improve capacity planning

With the improvement of the company's excellent project management, the benefits of performing more work with fewer resources in a shorter period of time are obvious. The question is how much more work can the organization take on? In order to solve this problem, most companies are currently working on building capacity planning models to analyze how much new workload can be accommodated under the existing human and material resources. When planning for capacity, factors to consider should include: human resources, time, equipment, cash flow, technology and other factors.

Fifth, project management should improve the capability model

In the 21st century, companies will replace job descriptions with competency models. Job descriptions in project management tend to emphasize deliverables and expectations from project managers, while competency models focus on the skills needed to achieve those deliverables.

The capability model of EliLilly, a well-known pharmaceutical company in the United States, shows that project managers should have three major areas of competence: scientific and technical skills, leadership skills, and process skills.

Sixth, project management should improve the management of multiple projects

When organizations begin to mature in project management, they want to be able to manage multiple projects. This may require the company to initiate a series of projects, or the project manager to manage multiple projects. Here are a few factors that support managing multiple projects.

First, keeping a full-time project manager for all projects may be limited by cost.

Second, in order to successfully complete a project, the functional manager shares some of the responsibility of the project manager.

Third, to profit from managing multiple projects, companies must provide high-quality training for their project managers.

7.  project management should improve the project stage end review meeting

Previously, end-of-project review meetings often simply gave senior management the opportunity to "rubber-stamp" and approve the project to proceed. The project team uses meetings to give senior management some degree of "comfort" on the status of the project. The project team only talks about grades and avoids mistakes. In fact, the end-of-project review meeting should focus more on operational decisions than technical decisions.

8. Project management should improve the strategic selection of projects

Often, the work a company wants to accomplish is not necessarily what it is capable of accomplishing, and the main constraints come from the availability and quality of critical resources. There are many projects that the company wants to do, but due to resource constraints, they have to prioritize and select projects. 


A common selection method is the portfolio classification matrix, in which each potential project is analyzed in terms of strengths, weaknesses, opportunities and risks, followed by trade-offs based on the potential benefits of the project and the quality of the resources required to obtain those benefits. 


This classification technique enables the appropriate selection of projects and provides an organization with a capacity planning model to determine how much work the organization can undertake. In general, companies know where to place the most talented people. 


However, the model can provide a guide on how to effectively use mid-average and below-average employees. In addition to the quality of functional personnel, the placement of human resources needs to be considered by determining the quality of the required project management skills.

9. Project management should be improved and horizontally responsible

In times of economic depression or poor economic environment, companies are under tremendous pressure to tighten their cost controls. Historically, costs have been measured only on a vertical basis. This presents the problem that the project manager does not know how much more time the function needs to consume in order to complete the assigned project activities.


No comments:

Post a Comment