Tuesday 15 February 2022

Simplify Resource planning for the Project



In order to distribute the resources of the project so that there is enough for each set of works, and to avoid miscalculations, it is necessary to plan them in advance for certain fractions. Thus, each type of resource will serve to implement a particular segment of the project. Today we will talk about project resource planning, which is an important part in its development.

Project Resource Management System

The project resource management system is practically the most important part in the development. Thanks to planning, each type of resource is allocated according to the time and needs for the implementation of specific works.

Also, the management of resources contributes to their provision, by concluding contracts for the supply of finished products, as well as attracted investors, which ends the phase of initiating the life cycle of the project, at least for its developers.

Project Resource Management System
It is customary to distinguish two main resource management systems:

  • Planning with limited time;
  • Planning with a limited range of resources.

The first method, with a time limit, assumes the exact date of completion of the project. In this case, as a rule, additional resources or their sources are provided, in case of a shortage of some type of reserves. What can not be said about the second type of resource management. Here, despite the unlimited time that is given by default, the stock of resources, and it does not matter which ones are limited.

In this case, it is necessary to build activities within the framework of the project so that the need for additional labor or material resources does not arise. Of course, the very procedure for planning and managing resources within the project is not simple, therefore, as a rule, this is entrusted to the leading specialist, which is done by the project curator or his assistant.

Project Resource Management Processes

During planning, there are 3 main processes for managing project resources. The first point is to derive the needs for a particular resource. That is, in order to implement a project and present finished products for operation, a list of certain reserves is needed. As a rule, these are material, that is, equipment, production inventory, etc., and labor, that is, the workers themselves. These are engineers-architects and merchants and economists who conduct estimates and calculations on costs.

When planning needs, in parallel there is an assessment of the cost of resources for the project. It is logical that if there is a need in a particular resource, an employee or a machine on which the product will be manufactured, then you need to purchase it, of course, not for free. Therefore, the budget allocated for implementation within the framework of the program is distributed according to costs. After the necessary purchases, an assessment of the availability of resources is made.

This is done in order to make sure that the materials necessary for further work are provided, as well as to find out whether it is necessary to purchase additional stocks in order not to stop activities within the framework of the project. Resources are understood not only as material units, but also as attributes such as the promotion service in to attract investments or buyers of shares and finished products.


The second process is the allocation of resources and the appointment of those responsible for their use. When everything you need is purchased, and is, for example, in stock, then in order to put them into circulation, it is necessary to segment them. For example, if this project is associated with the launch of a new trading platform, then of all the purchased PCs, some part will go to the implementation of inexpensive SEO promotion of the site, and the other to technical support, etc.

Now, as for the appointment of the person responsible. No process, even if it is automated, is complete without a performer. In the case of automation, the executor is a computer that is built into one or another piece of equipment. What can we say about the activities that employees perform. That is, each set of works is assigned to the manager, who not only controls the consumption of resources according to the plan, but is also responsible for the entire course of work as a whole.

And the last of the processes for managing resources is the control of their costs, as well as comparing the planned indicators with the actual ones. Sometimes, even the most accurate calculations do not give a 100% guarantee that additional costs for the purchase of certain reserves will not be needed.

It may happen that the next batch of material came defective, or the specialist who is responsible for advertising the project and knows from start to finish how to make native advertising, suddenly "disappeared". In such cases, you need to take prompt action, which follows embezzlement. For example, in order to find a similar employee in the shortest possible time, you need to raise wages so that the responses of those who wish to increase.

Planning of material resources of the project

Planning of material resources of the project is a separate work in the process of resource management itself. Let's see how this happens. To begin with, the project material support plan itself is being developed. That is, the enterprise, launching the next project, estimates the required amount of materials: workers, inventory of tangible and intangible units, etc.

The estimate of material resources itself is developed in accordance with the requirements, standards and acts that are related to the creation, development and implementation of the project. It should be noted that the cost of materials is what is included in the cost of finished products, and will directly affect the retail price of the manufacturer.

That is, the marketing department of the enterprise, based on the results of the cost of material resources within the framework of the project, calculates with the cost of a unit of finished products, or services. For calculation, they are provided with a nomenclature of materials, which describes each unit of reserves, its characteristics, price and for what purpose it was used.


To minimize the risks of too much expense, it is necessary to establish their rate. This will ensure the economical use of material resources, which will reduce their costs. Also, the rate of consumption involves the calculation of additional costs, if the resources are used for other purposes, in the top plan, when their availability is practically not required in a particular process.

Project Workforce Planning

Oddly enough, project workforce planning is a novelty for most developers. This segment of planning includes not only a list of goals, but also their implementation, through the employees available at this stage, with their level of knowledge and skills.

This allows you to determine the efficiency of each set of works, as well as calculate the level of labor costs, in accordance with the qualifications of the employee. Naturally, an employee who knows how to check the adaptability of the site, and does it quickly and efficiently, will demand a larger fee than a handyman.

High-quality and accurate planning of labor resources is the key to the successful implementation of all tasks within the framework of the project. That is, the better the labor costs are distributed and calculated, the less likely additional costs are.

Ideally, you need to make a plan for labor costs in parallel with the development of the project itself, or the creation of a business plan. When developing any business idea for women with minimal investment, the factor of the labor force should be taken into account.

Project Workforce Planning

Project resource planning is a complex and energy-intensive process that includes certain stages, each of which is thoroughly analyzed and evaluated. Of course, without this procedure, the development of the project itself does not make sense, since the costs and expenses of resources will be uncontrolled, which will lead to the ruin of developers.

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