Friday 31 December 2021

What project scope mean?

The scope of the project is the work that must be done in order to successfully achieve the project's objectives. simply put, defining the scope of a project is defining a line between what the project should do and what should not be included in the project, thus defining the work boundaries of project management, clarifying the objectives of the project and the main project deliverables.

In a project environment, the term "scope" includes two meanings: 


The product scope, i.e. the characteristics or functions contained in a product or service, and project scope, i.e. work that must be done to deliver a product or service with specified characteristics and functionality. In determining the scope, you first determine what is ultimately produced and what clearly definable characteristics it has. It should be noted that the characteristics must be clear, expressed in an approved form, such as words, charts or certain standards, can be understood by the project participants, must not be vague, ambiguous, on the basis of which further clarity of what needs to be done to produce the required products. 


That is, the product range determines the scope of the project.

Examples may be better understood. suppose you are a training specialist at a training company and are responsible for organizing a pre-test training for pmp (u.s. project management professional certification). 


So we can manage this work as a project, how to determine the product range and project scope? training produces not tangible products, but intangible services. the purpose of organizing pmp pre-test training is to teach the basics of project management system, improve the theoretical level of project management of students, and prepare for the pmp exam, which is the product range. if the participant suddenly asks for knowledge of how to improve the core competitiveness of the enterprise, it is clear that this content is outside the scope of the project's products. 


With a clear product range, you can then determine what needs to be done to achieve this, i.e. the scope of the project. first of all, hire well-known project management authority experts, develop the content of the lecture, according to the content of the preparation of students teaching materials, contact comfortable training location, arrange accommodation for students. 


Starting training is not everything, every day to communicate with the students, listen to their views and feedback to the teacher, and even the students' daily living to ask questions. because the pmp test is an  test question, and simulation exercises are  assuming that some students want to explain some questions to avoid the translation of the understanding bias, then the teacher will have to say more content, the product range has been expanded, but from the overall training objectives are reasonable.

The scope of the project is defined and the work boundaries of the project are defined, as are the objectives of the project and the main project deliverables. project deliverables are often divided into smaller, more manageable components. therefore, determining the scope of the project can have the following effects on project management:

Improve the accuracy of cost, time, and resource estimates. the work boundary of the project is clearly defined, and the specific work content of the project is clear, which lays the foundation for the estimation of the cost, time and resources required for the project.

Determine the baseline for progress measurement and control. the scope of the project is the basis of the project plan, the scope of the project is determined, and the benchmark is established for the project schedule and control.

Helps to clearly assign responsibilities. the determination of the scope of the project also determines the specific work tasks of the project and lays the foundation for further assignment of tasks.

The properly determining the scope of the project is important to the success of the project, and if the scope of the project is not well defined, it may result in an increase in the final project cost, as poor project scope determination can lead to unexpected changes, thus disrupting the pace of implementation of the project, resulting in rework, extending project completion time, reducing labor productivity, and affecting the motivation of project team members.

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