Friday 31 December 2021

What if the scope of the project is not well controlled?

The scope of the project is not well controlled and the scope of the project changes frequently, so many people often complain that "the plan does not keep up with the change".

Then if you don't plan, there won't be a situation where the plan doesn't catch up with the change.

Those who understand that the more the plan does not catch up with the change, the more it is necessary to strengthen the planning, should recognize that the greater the risk of not planning. 


Then the premise of the plan, to mention clear project scope, the project process which work should be done, which should not be done. if from the beginning it is not clear what to do or not to do in the project, then the probability of success of the project is very small.

there are many reasons for the scope change, and the project manager can: through the scope change control system to ensure that changes occur under controlled circumstances;
use monitoring performance reports to understand current progress, analyze and predict possible scope changes;

We supplementary planning to revise existing plans.

only by ensuring that there is a strict, efficient and practical change procedure and that changes are managed in accordance with the specification change procedures in the event of changes can changes be ensured to be made within a controlled framework and to ensure the smooth completion of the project.

To manage the scope of a project, you first need to plan, and planning is the process of producing a gradual breakdown of the project work that will be required for the project product.

The plan is clear, but what to do seems to be a catch, completing the project is a complex process that must be broken down into more manageable units to see at a glance and ultimately to arrive at the project's work breakdown structure (WBS). 


Proper scope decomposition is critical to project success, and when scope breakdown is inappropriate, unnecessary changes inevitably occur, most likely with a range of adverse consequences such as rework, extended duration, and reduced team morale.

The more commonly used way is based on the goal, to structure the thinking method to build WBS, the first layer is a large project results framework, each layer below the work decomposition, the advantages of this approach is combined with the progress of the intuitive division, a strong sense of time, the review is easy to find missing or more parts, but also easier to be understood by most people. The project management tool Progress Cat Gant diagram automatically encodes tasks at all levels.

The project managers and project teams must be aware that there is nothing wrong with scope changes themselves, and in fact many times this will make your system more robust and practical. customers often don't identify all the requirements right from the start, and the situation changes over time, and if changes are not tolerated, the final solution may not be as valuable as it should be.

If the change gets out of hand, the consequences can be severe and even lead to the failure of the entire project. according to statistics, the first three factors most likely to cause the failure of information system integration projects are: lack of user participation, incomplete requirements and instructions, volatile requirements and instructions, all of which are directly or indirectly related to scope change management.

Therefore, scope change control must be carried out. the purpose of change control is not to control the occurrence of changes, but to manage them and ensure that they are made in an orderly manner.

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