Monday 6 December 2021

Understand the project management process

A "project" is a temporary effort to complete a unique product or service. in the implementation of the project, we often encounter some problems, such as economic risk legal risk, partner risk, etc., which can hinder the implementation of the project.

"Project management" refers to the process of applying specialized knowledge, skills, tools, and methods to project activities to enable the project to meet or exceed project needs and objectives with high quality and efficiency within a limited resource condition and planned time frame.


Five process groups for project management

A complete project management process consists of five phases: start-up, planning, execution, monitoring, and closing.

Among them, the monitoring phase runs through the whole process of project management.

Start-up phase


This is the beginning of project management and the initial step to identify and start a new project. at this stage, it is crucial to determine the value and feasibility of the project. typically, we need to provide stakeholders with the following materials before the project is approved or rejected:

Business case: demonstrate the need for a project and analyze the return on investment
feasibility study: outline the objectives and needs of the project, estimate the resources and costs required for the project to complete, and whether the project is financially and commercially significant

Planning phase

once the project is approved, planning can begin to ensure that, under our management, the project meets its intended objectives within the specified time and limited budget. this phase can be divided into six main sections:

  • scope statement: identify business needs, project objectives, and deliverables to determine the scope of project management
  • Work Breakdown: Through the Work Breakdown Structure (WBS, Work Breakdown Structure), you break down tasks into small steps and prioritize and correlate tasks for management purposes
  • schedule: estimate the duration of a task, develop a schedule, and take advantage of it ganttu visually present all tasks and due dates in timeline format, setting milestones and deliverables at important time nodes
  • cost management: estimate the cost of each job, develop a budget statement, and develop a cost management plan
  • communication plan: determine the communication plan between the person in charge and the member in progress, develop an efficient communication method, and determine the regular meeting system of the project
  • risk management plan: identify risks that may be encountered during the course of a project, analyze them to determine the level of risk, and develop appropriate responses


Implementation phase

Once the planning is complete, you can move the project forward. although we have done a lot of preparation during the planning phase, this does not mean that the road ahead will be smooth, and there are many issues to be noted during the implementation phase:

  • Knowledge precipitation: in the course of the task, we will accumulate a wealth of experience, these are valuable wealth, need to manage it, at the same time, we should also pay attention to the quality of the implementation of the task management
  • Team management: the final outcome of a project depends on the completion of each small task, and the work of each member of the team determines the overall quality of the task, so we need to actually build and manage the team's communication to ensure that every member can work efficiently and actively
  • Risk control: if there is a risk encountered in the course of project execution, the risk response strategy should be implemented in a timely manner to ensure that the project is carried out properly

Monitoring phase


In order to ensure the smooth implementation of the project plan, all aspects of the project must be monitored and evaluated at all times, and the necessary adjustments must be made in a timely manner.

Five of the main monitoring dimensions are:

  • monitor the overall progress of the project, grasp the situation that may lead to project delays, and adjust the schedule in a timely manner
  • monitor changes in party needs, changes in the market, and deal with changes in a timely manner
  • monitor resource use and cost use to ensure rational allocation of resources and timely maintenance of cost benchmarks
  • monitor communication effectiveness to ensure efficient communication between members, members, and stakeholders
  • monitor risks and identify new ones, update risk management methods in a timely manner, and assess risk management effectiveness

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