Wednesday 14 April 2021

Principles of project planning

 Principles of project planning


The work on the plan includes all stages of the project's creation and implementation. It begins with the development of the project concept by the manager (project manager), continues to choose strategic decisions, develop details, conclude contracts and perform work, and ends with the completion of the project.

At the planning stage, the main parameters of the project are set. 

These include:

  • The duration of each project item under control
  • Need for resources (financial, logistical and labour)
  • The timing of delivery of the necessary equipment, components, materials, raw materials, etc.
  • Terms and volumes of involvement of organizations (construction, design, etc.)
  • Any process and any project planning procedure must ensure that the project is implemented within the right time and in accordance with all requirements, including cost, regulations and quality. 
In addition, in a well-organized project, a separate body should be responsible for the performance of each function and the achievement of each goal: for the project's mission - the project manager, for private purposes - responsible persons, etc.

The higher the level of the governing body, the more generalized it makes decisions on the management of lower divisions. As the hierarchical level increases, the time intervals between setting tasks, monitoring their performance, etc. increase. Their independent work is provided by resources that also need to be planned.

The main purpose of planning is to build a model of the project implementation, necessary to coordinate the actions of those involved in the project.

In the first stage of project planning, initial plans are developed that serve as the basis for drafting the project budget, determining resource requirements, project support, etc.

Planning is the most important process for a project, because the result depends on it. The scope and detail of the planning depends on the usefulness of the information that can be obtained during the implementation process and is determined by the design of the project itself. The planning process cannot be fully automated because it has a lot of variables. Plus, it can be influenced by random factors.

In addition, project planning consists of a number of basic and supportive processes.

Decisions and actions taken in the area of project planning are based on several important principles:

  1. The principle of purposefulness. It is expressed that the project is aimed at achieving the ultimate goal of the initiator of the project (person, group of people, organization, etc.)
  2. The principle of systemic. It assumes that the project is managed as a whole with its own features of formation and development, but at the same time can be broken down into subsystems and then study them, because they are all interconnected and affect each other and the whole project. This allows us to find and create useful links of subsystems and their effective ratios, to present qualitative and quantitative assessments of the process of implementation of the entire project and its individual elements.
  3. The principle of complexity. According to it, phenomena are considered on the basis of their dependence and communication, different methods and forms of management are applied, the whole set of project management objectives at different levels and levels is considered, individual elements are linked to each other and correlate with the main purpose of the project.
  4. The principle of security. It means that all the activities envisaged in the project must be staffed with all the resources required to implement them.
  5. The principle of priority. It is said that the development and implementation of the project should focus on the primary objectives of the overall concept of strategic development.
  6. The principle of economic security of planned activities. Economic security should be calculated based on the likelihood of losses and losses as a result of the failure to implement the project's event. No innovation in the work can exclude risk, so in the practice of design and planning of the project should not avoid risks, and consciously take justified risks in order to reduce them to the maximum possible level.
  7. In addition to the principles that we have named, it is important to take into account the consistency of the tasks and interests of all those involved in the development and implementation of the project and the timeliness of achieving the goals within the appointed time.

Taking into account the specifics of the project planning and the above principles, it is possible to move on to the next equally important issue - the splitting of project works into components.

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