Due to the uncertainty and volatility of the project, stepping on the pit is a common thing for project management workers, and even most of the working hours of some project management workers are "filling pits", rather than spending a lot of time "filling pits", it is better to "avoid pits" from the beginning.
In project management, the most common "pits" are project schedule delays, unreasonable resource allocation (resource conflicts, overload loads, unsaturated, etc.), problems are concentrated, knowledge cannot be shared, etc. In the face of these "pits", evasion can not solve the problem, positive face, calm analysis, with the help of resources and tools is the correct way to deal with. Learn to avoid pits, in fact, has been one step faster than others, and slowly you will find that your "pit avoidance" ability is actually your competitiveness. This article will share how to manage projects with reduce the risk of "stepping on the pit".
1. the progress of the project is delayed
for project management, schedule delays are a fatal problem: time delays in tasks and quality problems in project deliverables can lead to project schedule delays and cost overruns. if there is a correlation between the project and the project, the delay of project a will also cause the shelving of project b, which will in turn produce a multi-domino effect, affecting the achievement of the strategic objectives of the entire enterprise.
Software's task management can give both schedule and quality tracking, ensuring that managers have full control over the project status: PMO or senior management can review the major nodes of the project from the milestone plan and review the quality of the deliverables through the approval process; the project manager can view the completion time and progress of each task through the WBS plan, and if there is a delay in progress, the project manager can detect and solve it as soon as possible.
second, the allocation of resources is unreasonable
in the project management process, enterprises often have multiple projects in parallel, and resources are shared between projects. this leads to the allocation of resources across projects; resource allocation, resource conflicts, overload loads, unsaturated, etc. are common problems. under limited resources, especially human resources, how to determine priorities and how to maximize resource utilization are difficult problems facing project managers.
On Software, the department manager (resource manager) can reasonably allocate personnel to each project manager according to the employee's busyness and work skills; the system displays the status of the employee through traffic lights, which can help the department manager (resource manager) to allocate resources more reasonably and scientifically, and give full play to the efficiency of personnel and post adaptation and full utilization.
HR RESOURCE VIEW ON Software
third, the problems have erupted in a concentrated manner
there are too many projects and many matters to be solved, which often keeps managers busy, switching between different projects and information every day, which is enough to exhaust any experienced manager. when the situation is in a mess, problems often follow. the state of the entire project cannot be fully controlled, and the risks cannot be found and predicted in time, so that the risks "grow", and eventually the problems erupt in a concentrated manner, which is simply a nightmare.
On Software, PMO can monitor the health status of the project, including the status of deliverables, man-hours, schedules, costs, benefits, risks, problems, etc., with traffic lights to warn; managers can see the status of all projects at a glance, can find risks at any time according to the status, and solve the problem with the right solution.
COMBINED MONITORING VIEW ON Software, SHOWING THE HEALTH STATUS OF EACH PROJECT
fourth, knowledge documents cannot be shared
enterprises to complete a project, will produce a large number of documents, the accumulation of rich experience, but these knowledge documents and experience technology scattered in various places, can not be solidified in the enterprise's knowledge system; can not use these existing experience and achievements for knowledge transformation and re-creation, can not promote the sustainable development of enterprises and employees and improve the competitiveness of enterprises.
Software provides knowledge base support for storing and sharing various knowledge system files and public documents, including documents, URL addresses, and linking objects in the system; support multi-space management, full-text search, catalog grading, directory decentralization management, strict permission control, can safely control information, make knowledge sharing more efficient and secure, help enterprises establish a knowledge base, and solidify the results and experience of enterprises.
About Software
Professional but not complicated, concise but not simple. Project management "cloud" office, with Software added link description easier.
Software offers functional modules including task/requirement/test management, iteration planning, defect tracking, report statistics, team collaboration, WIKI, shared files, and calendars, and is now free to use for teams of less than 20 people.
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