- in the progress of the project, when there is a difference in the internal feedback problem, there is a small controversy, and only when there is a dispute can there be a breakthrough, and there is consensus and improvement. trigger a small thinking:
- do not use the idea of making a product to do the project;
- do not use the idea of making a project to make a product;
- the product first does addition, then subtraction, and finally achieves balance and continuous optimization;
- the project is within the circle, weighing the elements, achieving balance, acceptance and delivery.
- the most important point of the project is to circle the scope, to achieve a balance under various constraints and restrictions, there is no perfect program, only the right program;
- the project takes customer acceptance as the criterion, the project sells satisfactorily, and takes the specification of the existing business of the enterprise as the standard;
- the product takes the user experience as the criterion. the product sells experience, based on the industry's common business specifications and awesome experience as the standard;
The text is as follows:
a good start is half the battle, and a project kick-off meeting is the beginning of a project, so it is very important for the smooth development of the project.
as we know, project kick-off meetings are generally organized and held by the project manager. however, there are many project managers who do not pay attention to the project kick-off meeting, go through the motions, or know its importance but do not know how to open it well.
based on the lack of understanding of the project kick-off meeting, it is mainly introduced from the following four aspects to provide reference for the project manager to better organize and hold the project internal and external kick-off meetings.
the project kick-off will recognize four aspects: whether it is necessary to organize the project kick-off meeting, the timing of the project kick-off meeting, the introduction of the project's internal and external kick-off meetings, the agenda of the project kick-off meeting, and common misunderstandings.
among them, the introduction of the internal and external kick-off meetings of the project summarizes the location, purpose (role), participants in the meeting and the main content of the meeting introduction respectively.
(1) whether it is necessary to organize a project kick-off
- meeting is an important part of the project implementation methodology, and it is the project team of both parties a and b to understand and meet, so that the customer leader can express the determination to promote informatization, authorize the project manager and project team members, mobilize the enthusiasm of employees, and let the customer side reach a consensus from top to bottom. remove obstacles to our future work.
- at the same time, the project manager of party b publicizes the relevant implementation tasks, plans and implementation requirements of the project to all the project team members of the customer side, so that everyone can clarify the work to be done in the future and make psychological preparations.
- therefore, the project launch will generally be organized as much as possible, and if it is a project that feels successful, it is even more publicized.
- however, in two general cases, you can choose not to hold a kick-off meeting, that is, the pre-sale of the project is not good, or the success of the project is not very sure,
- then privately greet the relevant leaders, let the support project, and then work hard, low-key to do the project, after the success of the project, high-profile online meeting or acceptance meeting.
because, if when the project is launched, the customer's leadership is still divided into several factions, not everyone supports, or has little confidence in the project, at this time, the start of the project will only bring more pressure to the project.
(2) project start-up meeting organization time
the project start-up meeting is located at the project life cycle time point, generally speaking, after the project start-up meeting is completed at the end of the project bidding, party a selects the project party b, the two parties basically negotiate the contract, and will discuss the project start-up meeting at an appropriate time. therefore, the project kick-off meeting can be held after the two parties have signed the contract.
(3) introduction of the internal and external kick-off meetings of the project in-house kick-off meeting
(1). the start-up meeting within the project is a meeting held within the project contractor.
(2). the purpose of the kick-off meeting is to enable the project team members to have a clear understanding and understanding of the overall situation of the project (including the construction background of the project, the overall planning of the project and the information of the project team members) and their respective work responsibilities, so as to prepare for the future collaborative work; at the same time, to obtain the commitment and guarantee of the leadership to the project resources.
(3). according to the nature of the meeting and the purpose of the meeting, we can know that the personnel who need to participate in the internal startup meeting of the project include all members of the project team and the relevant leaders of the project contractor.
(4). the main contents introduced at the meeting are the construction background of the project, the information of the main stakeholders of the project, the basic needs of the project, the overall planning of the project (including the project construction ideas, the overall plan of the project, etc.), the project team members and their division of labor, the risks and coping strategies of the project and the needs of project resources.
among them, "project overall planning", "project team members and their division of labor", "project risks and their coping strategies" and "project resource requirements" are the contents that need to be highlighted at the meeting.
project external kick-off meeting
(1) startup meeting location the project external kick-off meeting refers to the project kick-off meeting attended by the main stakeholders of the project, which is generally held on the site of the construction party or the user side.
(2). the purpose of the meeting is to enable the main stakeholders of the project, such as the project construction party, the user party, and the supervising party (if any), to have a clear understanding and understanding of the overall situation of the project (including the construction background of the project, the overall planning of the project and the information of the project team members), so that the main stakeholders of the project can clearly understand their responsibilities and obligations, so that the project construction party, the user needs to give support and cooperation in the process of project construction, so that all parties can reach a consensus on matters related to project construction.
(3). according to the nature of the meeting and the purpose of the meeting, we can know that the personnel who
need to participate in the external startup meeting of the project include the project construction party, the user side, the relevant leaders and project leaders of the project supervision party, the leaders of the project contractor, and the core members of the project team.
(4). the main contents of the meeting are the construction background of the project, the leaders of the main stakeholders and the project leader, the basic needs of the project, the overall planning of the project (including the project construction ideas, the overall plan of the project, etc.), the rewards and penalties of the project, the project communication mechanism (unified interface person, project weekly report, project progress report, problem escalation process, etc.), project deliverables, responsibilities and obligations of the main stakeholders of the project the risks of the project and its coping strategies, as well as the support and cooperation required by the project builder and the user in the construction process of the project.
among them, "overall project planning", "responsibilities and obligations of the main stakeholders of the project" and "the support and cooperation required by the project construction party and the user side in the project construction process" are the contents that need to be introduced at the meeting.
(4) the agenda of the kick-off meeting party a's project manager will tell the following content:
- the moderator of the party a meeting (usually the vice president of party a) announces the opening meeting, introduces the leaders and personnel attending the meeting, and introduces the agenda of the meeting.
- the person in charge of party a's project management office introduces the overall situation of the project (project establishment, capital budget, project bidding, project construction cycle), the name of the bidder in the project, and the name of party a's project manager.
- party b's project supervisor introduces the project situation and the construction plan of the project, and is usually introduced by party b's technical supervisor, chief engineer and leader in charge. at the same time, the name of the project manager of party b is announced.
- party b's leader spoke. make work instructions on the construction of the project, promise the supporting resources of the project, and assure party a that the project construction will be completed according to quality and quantity.
- party a's leader spoke. party a's leadership reiterated the importance attached to the project and announced the official launch of the project.
when the project supervisor of party b introduces the project situation and the construction plan of the project, he will describe the following contents:
introduce the basic situation of party b, so that the participants of party a have an understanding of party b's strength and are full of expectations for the ability to complete system construction.
Introduce the background of the project, explain what problems existed before the project was established, and then lead to the work done to solve the XX problem.
It should be noted that the introduction should detail what problems exist, such as poor communication, which departments/units are not communicating well, and which systems have no data or weak data communication between them. Information islands, where there are information islands, what happens
if these islands are not connected? What about strings?
Let's talk about how to solve these problems.
For example, to build an XXX system (including system function introduction) between departments/units/existing business systems, what kind of business series is completed, what kind of significance, and what kind of help is there for Party A's existing internal management processes, service capabilities, and business value. It should be noted that how to solve these problems to explain the significance of system construction is the value point that the leader really cares about, and it is necessary to explain the content of this aspect as much as possible.
After proposing a solution, the PPT should also talk about how party A and business units are expected to cooperate with the work, and which work requires the active participation of party A and business units.
For example, the demand research work, detailed list which units will go to understand the organizational structure, business process, hope that the department / unit to provide business experts to assist and explain the unit's existing business system, existing business processes; demand review work, will organize party A business department representatives, review and confirm the content of the requirements statement one by one; system user verification testing and trial operation work, hope XXX department / unit to provide test sites, organize test resources, testing and trial operation work. At the same time, the overall project planning, the responsibilities and obligations of the main stakeholders of the project are explained, and the risks of the project and their coping strategies (including project implementation plan and project development) are also elaborated.
finally, party b's message to the project and its outlook are introduced.
(5) common misunderstandings
the relevant leaders did not invite the participation of the leaders, that is, to
tell all the enterprise personnel, this project is very important, if which relevant leaders do not come, at least it will affect the responsibility of some people for the project, such as the vice president in charge of a certain piece of business did not come, the relevant people think that the leaders have not come, maybe we do not need to support the project too much.
the relevant personnel within the company did not ask enough to need a large number of leaders and employees scattered to different professions during the implementation of the project, if these people did not ask for full, in the implementation of the project, their understanding of the project also needs to be re-exchanged, especially if they do not see the leadership support for the project at the meeting, their enthusiasm may be greatly reduced.
if it is not clear that everyone in the project responsibility structure does not have a clear division of responsibilities, then everyone knows that it is necessary to support the project well, but if you do not understand what is your own responsibility and which are the responsibilities of others, it is easy to have a passion for the wrong place, or it is the responsibility of a manager or employee, and he thinks that it is not his own responsibility, it is easy to prevaricate.
it is easy to tell all the relevant personnel about the overall situation and implementation plan of the project, and some people do things according to their own ideas and plans, and the results affect the overall progress, which is not his fault, but the overall progress is not clearly introduced to him.
conclusion it should be noted that since the project kick-off meeting is mainly information display rather than discussion, the general time is relatively short, so some matters that need to be recognized or promised by all parties to the meeting need to be communicated clearly before the start-up meeting, otherwise it will seriously affect the effect of the start-up meeting.
in addition, according to the actual situation of the project, the internal and external kick-off meetings of the project can also be combined into one, but the project manager must take into account the concerns of each participant.
whether the project launch meeting can be held well depends on whether the preparatory work is done fully and in place, of course, the organization of the startup meeting document, the form of the meeting, and the on-the-spot expression of the project manager are also very important.
"a piece of words to hold, a glance can convey the spirit", i hope that our project managers can make full use of the limited time at the project launch meeting to achieve extraordinary results; at the same time, take the opportunity of the project launch meeting to use the wisdom of the team to light up the bright light on the way forward of the project.
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