Thursday 10 February 2022

Project tracking by project managers

What is project tracking? it is mainly aimed at the three aspects of the program, the task and the project members, and is carried out to understand the actual progress of the project. for example, to understand the completion of the work of the members, to understand the completion of the entire project plan and so on.

The project tracking is necessary because it proves whether the plan is executable and at the same time can indicate whether the plan can be completed. because plans can be tested, if planning and tracking are used as a work cycle, then plans will be improved in due course, because a large number of planning inaccuracies will be found during the tracking process. 


Now in our project, there are many plans that do not do enough, which can motivate us to improve and perfect. the project tracker should be the project manager, because the project manager makes the project plan and the project manager has the authority to coordinate and transfer the work. that is, the main purpose of tracking is to give the project manager a reference for work. tracked results and data are the "best teaching materials".
the benefits of tracking are:

1. understand the work of members. 

after a task is assigned, the project manager should know the progress of the work, then he must communicate with the project member to understand the situation of the member. so the message he wants to get is "can it be completed on time and with the amount of value preservation?" what kind of help do you need if you can't complete it on time? "that's what project managers care about most. and it needs to be collected at any time. if this information is not collected, then the project manager loses the understanding of the project, and the time to adjust in a timely manner, so the consequences can be imagined, the project is delayed, chaotic...

2. adjust the work arrangement and make rational use of resources. 


if there are several or dozens of people in the project team, there may be a difference between the morning and evening completion of the task, the early completion can not be idle, and the late completion should be delayed. this requires the project manager to make adjustments to the work. then this tracking result and data can help the project manager to do the job.

3. promote the improvement of the content of the plan. 


there are more project personnel, and to track, which inevitably requires the project manager to make a detailed plan, this plan must be clear about the task, clear the person in charge of the task, and clarify the start and end time of the task. this requires the project manager to divide the entire project into parts. detailed consideration of the division of labor. the tracking of the project manager will inevitably lead to more detailed and reasonable work plans for the project team members, and finally form a gratifying situation, that is, the hierarchy of the plan (project plan, stage plan and individual plan).

4. promote the project manager's understanding of the personnel. 


after the work is decomposed, the work should be distributed according to the individual's strengths, because the strengths are efficiency. therefore, the project manager must understand the situation of the project members. even if you don't understand this situation at the beginning, this information will be quickly reflected in the track. that is to say, the follow-up prompts the project manager to make an evaluation of the members, and this evaluation can be found (the result of project tracking).

5. promote the estimation of the project workload. 

in a good tracking tool there should be an estimate of the amount of work. estimates of workload are always inaccurate, and the problem manifests in the track as failure to complete tasks/plans, or work ahead of schedules. after this happens, it will inevitably prompt the project manager to consider the evaluation of the workload (including the workload of the entire project, the workload of each task, which may lead to the modification of the entire project plan).

6. statistics and understanding of the overall progress of the project. 


It is often the case that project teams are working at different stages at the same time. at this time, it is more difficult to grasp the progress of the work, especially the overall progress. if the project manager has a clear division of phases, and the phase workload is clear, and the project members also evaluate their own workload (the percentage of tasks completed), then the overall progress of the project can be automatically generated by the tool (percentage complete). this is certainly not very accurate, but it can be used as a reference. and it's a good reference.

7. it is conducive to personnel assessment. 


The ability of the project members to work (whether the task is completed on time, the amount of work done...). a lot of information can be reflected). in terms of tracking, it is the project manager who takes the initiative to understand the situation of the project. however, project members should take the initiative to report to the project manager, especially the problems at work. as the saying goes, "no problem is a problem." now we need a good tool to build and refine our tracking efforts.


What does project tracking keep track of? it is mainly aimed at the three aspects of the program, the task and the project members, and is carried out to understand the actual progress of the project.

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