Friday 11 February 2022

Project set management

A project set is a means of executing an organizational strategy and achieving commercial or organizational goals and objectives, and project set benefits may be realized progressively throughout the project set execution process or at the end of the project set at one time.


1. a project set is a group of related projects, 

sub-project sets and project set activities that cannot be obtained through coordinated management to obtain benefits from separate management. all projects within a project set are associated with a common goal. the application scenarios of project portfolio, project set, and project are different.

(1) project portfolio: the goals are different, and there is no delivery characteristic of coordinated benefits, but there is a correlation in terms of funds, skills, stakeholders, etc.: project portfolio management is adopted

(2) project set: the goal is the same, and the goal is of strategic significance to the organization, there is a correlation relationship between the projects, and it is considered uniformly to achieve greater benefits: the project set management is adopted

(3) projects: can exist individually, or in portfolios and project sets: project management is adopted


2. "other work" 

means a description of certain activities oriented to a particular project set that are performed by the project set manager and do not directly belong to a single sub-project set or project within the set.

"component" refers to some or all of the individual work within the scope of the project set and is an important part of the project set.

"project set activity" means a clear, scheduled work component that is performed during the project.

a "subproject set" is a project set that is managed as part of another project set.

3. the role involved in project set management:

(1) project manager: responsible for the project set components

(2) project set manager: responsible for project set management

(3) project set management team member

(4) portfolio manager

(5) stakeholders

(6) promoters and beneficiaries

each component project in a project set has a different schedule and delivers incremental benefits.

4. project set management is to apply knowledge, skills, tools and technologies in the project set

 to meet the requirements of the project set, and obtain the benefits and control that cannot be achieved by managing the components of each project set separately. it includes combining adjustments to multiple components to facilitate the optimization or integration of costs, schedules, and efforts to achieve the goals of the project set. the key differences between project set management and project management are the strategic aggregation of project sets and the realization of project sets to ensure the benefits of the organization.

5. the five performance areas of project set management include:

(1) strategic consistency management of project sets

(2) project set revenue management

(3) the project is fought for by stakeholders

(4) project set governance

(5) project set generation cycle management

6. actions related to project set dependencies include:

(1) lead and coordinate common project set activities to resolve resource conflicts

(2) report all activities in the project set to stakeholders

(3) actively respond to risks within the project set across multiple components

(4) align project set goals with organizational strategies

(5) address scope cost schedule quality and risk impact within a shared governance structure

(6) effectively address cultural, socio-economic, political and environmental differences within the project set

7. project set management process:

(1) evaluate the consistency of the project set with the organizational strategy

(2) project set vision and plan

(3) project set roadmap: graphically present the expected development direction of the project set in chronological order, suitable for the major project set events outlined for planning and formulating a more detailed schedule.

8. project set governance is a systematic approach

 to defining, authorizing, supervising and supporting the project set strategy, and is the practice and process to ensure that the project set is effectively and continuously managed. the project set governance body is called the project set steering committee or the project set governance committee, or the project set board, or the supervision committee, and is the decision-making body of the project set. the main contents of project set governance:

(1) establishment of the project set steering committee

(2) definition of the responsibilities of the steering committee of the project set

(3) the relationship between project set governance and project set management

(4) individual roles related to project set governance

(5) the project set as the main body of governance - the project set component governance

(6) other governance activities that support project set management

9. the responsibility of the project set

 steering committee is to define and implement the appropriate project set governance system and methodology, and to provide support for guiding the normal management of the project set. the main responsibilities are:

(1) ensure that the project set is consistent with the vision and goals of the organization
(2) project set approval and launch: including project set charter and project set business demonstration
(3) project set financing

10. project set governance functions typically include five support capabilities:

(1) project set management office. can be formal or informal (transfer of personnel)
(2) project management information system
(3) knowledge management in project set management
(4) project set management audit support
(5) project focus management education and training

11. project centralized knowledge management mainly includes:

(1) cross-project set knowledge collection and sharing
(2) master the mining and collation of personal and subject matter expert knowledge of the specific knowledge content of the project set
(3) the construction of a project management information system for storing and collecting project set knowledge and project set components

12. project set life cycle division:

(1) divided into five stages in chronological order: start, plan, execute, control, and finish

(2) according to the realization of the benefits of the project set, it is divided into three stages:

  • n project set definition phase: build the project set (the project set manager is generally appointed at this time), project set preparation
  • n project set revenue delivery phases: component planning and authorization, component governance and integration, component handover and closing (iteration). the project set component produces a deliverable and can be shut down after going through the associated handover process.
  • n closing phase of the project set: project set handover, project set closure (subject to the approval of the project set sponsor and governance committee)

13. the main work of constructing the project set (definition phase): 

begin with the strategic consistency demonstration

(1) obtain project funding
(2) conduct initial research and estimation of scope, resources and costs
(3) conduct an initial risk assessment of the project set
(4) development project set charter and project set roadmap

14. the main work of the project set preparation (definition stage):

 it begins with the formal approval of the project set charter

(1) establish a project set governance structure
(2) form the initial project set organization
(3) formulate a project set management plan

15. project set management process area division:

(1) project set management performance field
(2) project set management support domains


Since project set management focuses not on specific deliverables, but on benefits that cannot be obtained when managing a single project alone, it is both the life cycle division and the process classification that focus on the perspective of benefits.

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