Wednesday 9 February 2022

A detailed process from start to finish of a bidding project

1. Project approval

(1) the main contents of the project proposal are: the necessity of the investment project, the preliminary idea of the proposed scale and construction site, the preliminary analysis of the resource situation, construction conditions, and collaboration relationship, the investment estimate and fund raising idea, and the preliminary evaluation of the economic and social benefits of the general schedule of the project.

(2) prepare the project pre-feasibility study, feasibility study report and submit the main contents: national and local corresponding policies, the existing construction conditions and construction needs of the unit; feasibility and necessity of project implementation; market development prospects; technical feasibility; feasibility of financial analysis; benefit analysis (economic, social, environmental), etc.

2. the bidder for the construction of the construction project shall register and report to the competent administrative department of construction of the engineering trading center with the approval documents such as the approval of the project.

3. bidding qualifications of construction units

(1) have a business premises and corresponding funds engaged in bidding agency business

(2) have the corresponding professional force that can prepare bidding documents and organize bid evaluation

(3) if there is no qualification to organize bidding on its own, the bidder has the right to choose a bidding agency and entrust it to handle bidding matters. no unit or individual may appoint a bidding agency for the bidder in any way.

4. the bidder for the transaction certificate shall register the transaction at the engineering trading center with the construction registration form.

2. prepare prequalification and bidding documents

1. prepare the content of prequalification documents

prequalification application letter, legal representative's identity certificate, power of attorney, applicant's basic information table, financial status table in recent years, similar projects completed in recent years, projects under construction and newly undertaken, litigation and arbitration in recent years, and other materials.

2. preparation of bidding documents

(1) content of bidding documents bidding announcement, invitation to bid, notice to bidders, bid evaluation method, contract terms and format, bill of quantities, drawings, technical standards and requirements, bidding file format.

(2) precautions for the preparation of bidding documents

1) clarify the document number, project name and nature

2) bidder qualification requirements;

3) the time of the sale of documents;

4) the manner, place and deadline for submitting bidding documents. the solicitation documents shall specify the manner in which the tender documents shall be submitted, whether they can be mailed and whether they can be telexed. where and when should the tender documents be submitted.

3. requirements for the preparation of bidding documents

the content includes: bidding letter and appendix of bidding letter, identity certificate or power of attorney of legal representative, bidding deposit, inventory of the amount of projects marked, construction organization design, project management agency, other materials, qualification review materials.

(1) the language of the tender;

(2) the composition of the bidding documents;

(3) binding of bidding documents;

(4) the format and signature of the bidding documents;

(5) bidding quotation;

4. validity period of bidding

5. sealed submission of bidding documents

the bidding documents shall clarify the validity period of the bidding according to the situation of the project, and should not be too long or too short. in the event of special circumstances, i.e. the opening of tenders cannot be determined for various reasons, the executing agency and the procurer must request the bidders to extend the validity period before the expiration of the original tender validity period. such requests and responses must be submitted in writing. the bidder may refuse such a request from the executing agency and its deposit will not be forfeited.

(1) the bidder shall seal and submit it in accordance with the requirements of the solicitation documents. for example, sometimes the executing agency requires bidders to seal all documents including "price documents", "technical and service documents" and "commercial and qualification documents", and sometimes they will be sealed separately and submitted separately as needed, which is based on the actual situation, but must be specified in the solicitation documents;

(2) the bidder shall ensure that the seal is in good condition and affix the seal of the bidder's unit and the seal of the legal representative, so that the sealing of the document can be inspected before the bid is opened.

6. in the following cases, the invalidation of the bid shall be treated:

(1) the delivery time of bidding documents has exceeded the prescribed deadline for bidding (fairness and impartiality);

(2) the bidding documents are not bound and sealed as required;

(3) the official seal of the bidder and the seal of the legal representative and the authorized representative are not affixed, and the authorization letter of the legal representative is not provided

(4) the bidding deposit has not been submitted or the amount is insufficient, the form of the bidding deposit does not meet the requirements of the bidding documents, and the deposit and remittance are inconsistent with the bidder's account opening bank;

(5) the validity period of the bid is insufficient;

(6) incomplete qualification documents;

(7) bidding beyond the scope of business;

(8) the bidding goods are not produced by the bidders themselves and the authorization and supporting documents of the manufacturer are not provided;

(9) when adopting joint bidding, the obligation documents certifying the responsibilities of the joint parties are not provided;

(10) failure to meet the main parameters in the technical specifications and the issuance of bidding announcements beyond the range of deviations.

3. publish a prequalification announcement

1. the content of the preparation of pre-qualification announcement includes: bidding conditions, project overview and bidding scope, pre-qualification, submission of bidding documents, acquisition of bidding documents, bidder qualification requirements, etc.

2. the release medium publishes the bidding announcement on the website of the engineering trading center. the media published are china daily, china economic herald, china construction news and china procurement and bidding network, and the tender announcement is valid for 5 working days when it is published in the media or website.

4. pre-qualification

1. sell pre-qualification documents

2. accept the application for pre-qualification of the bidding unit

3. pre-qualification of potential bidders

(1) accept prequalification documents

(2) the establishment of a pre-qualification committee shall be formed by the bidders to form a review team, including specialized personnel in finance and technology.

(3) review procedure

1) preliminary review of prequalification documents for completeness, validity and correctness of prequalification.

2) detailed review of business licenses, enterprise qualification levels, etc. financial aspects: whether there are enough funds to undertake the project. bidders must have a certain amount of liquidity. construction experience: whether you have undertaken similar projects, especially construction projects with special requirements; the number and scale of projects under construction in recent years. personnel: whether the number, work experience and ability of the engineering technology and management personnel possessed by the bidders meet the requirements of the project.

3) equipment: whether the construction equipment owned by the bidder can meet the requirements of the project.

(4) clarification of the examination board's request to the applicant to give an explanation in writing of the inconsistencies in the prequalification documents. scope: clarification or clarification in writing of unclear contents in the application documents; clarifications or clarifications by the applicant shall not alter the substance of the application document and serve as an integral part thereof.

(5) the method will generally specify the evaluation method in the announcement, and the evaluation method is generally based on the qualification system and the limited quantity system.

(6) after the review committee completes the review, it shall determine the list of applicants who have passed the prequalification and submit a written examination report to the bidder. if the number of applicants through detailed examination is less than 3, the tenderer shall reorganize the prequalification or no longer organize the prequalification and directly bid by means of post-qualification examination.

(7) the list of applicants who have passed the review is determined the name of the applicant who has passed the review is generally determined by the bidder according to the provisions of the review report and the qualification assessment documents.

5. sale of bidding documents, q&a, and addenda

1. sale of tender documents

sell tender documents, drawings, bills of quantities and other materials to bidders who have passed the qualification examination. five working days from the date of sale of tender documents, drawings, bills of quantities and other information to the date of cessation of sale. the tenderer shall give the bidder a reasonable period of time necessary for the preparation of the tender documents, not less than twenty days at the shortest, and generally for the purpose of insurance, twenty-five days from the date of issuance of the tender documents to the date of submission of the tender documents.

2. site survey and pre-bid meeting of the project before the bid opening

(1) the on-site survey of each bidding unit shall be organized, and a bidder shall not be organized to conduct on-site survey alone or separately.

(2) all bidders in the pre-bid meeting shall conduct a process of answering questions in the pre-bid meeting on the questions that exist in the bidding documents and in the process of on-site investigation.

3. if the supplementary tenderer makes necessary clarifications or amendments to the tender documents issued, it shall notify the bidders in writing at least fifteen days before the deadline for submission of the tender documents required by the tender documents, and the content of the answers shall be part of the tender documents.

6. receipt of bidding documents

receive bidding documents and bidding deposits from bidders to ensure the tightness of bidding documents.

7. select bid evaluation experts

within two hours before the opening of the bid, the bid evaluation experts will be selected from the corresponding professional expert pool, and the bidder will send a representative (with the corresponding professional title of intermediate level or above) to participate in the evaluation

8. bid opening items

1. time and place

2. bid evaluation report

(1) the content of the report mainly includes the basic situation and data table, the list of members of the bid evaluation committee, the bid opening record, the list of bids that meet the requirements, the description of the scrap of bids, the evaluation criteria, the evaluation method or the list of evaluation factors, the score comparison list, the ranking of the evaluated bidders, and the clarification and clarification of the supplementary matters.

(2) the bid evaluation report shall be signed by the members of the bid evaluation committee.

(3) submit a written bid evaluation report and dissolve the bid evaluation committee.

9. Recommend the winning candidate


The successful candidates recommended by the bid evaluation committee shall be limited to 1 to 3 people, and the ranking shall be indicated.

10. calibration

the results of the bid evaluation shall be publicized on the website of the municipal engineering trading center, and the publicity time shall not be less than three working days.

11. issuance of notice of winning the bid for construction projects

1. issuance of notice of winning bid

2. negotiation preparation

1) composition of negotiators.
2) pay attention to the data collection of related projects.
3) specific analysis of the negotiating body and its situation clarify the content of the negotiation, and there is no room for bargaining for either party to the established clauses in the contract, without disputes, ambiguities, loopholes and defects.
4) formulate a negotiation plan.

12. pre-signing contract negotiation and signing

  • 1. contract negotiation before signing. Negotiate at the agreed place, in the negotiation process to win the initiative over, do not be too conservative and radical, pay attention to body language and voice, intonation, correctly control the negotiation agenda, stand in the perspective of the other side to talk about problems, and implement the principle of altruism and harm.
  • 2. Signing the contract. The tenderer and the successful bidder sign the contract within 30 working days of the issuance of the notice of winning the bid and submit the performance guarantee.

13. refund of the bidding deposit

within 5 working days after the signing of the contract between the bidder and the successful bidder, the bidding deposit shall be refunded to the bidders who have not won the bidder.

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