Wednesday 2 February 2022

4 Steps to Project Time Management



The area of knowledge about time management refers to the skills, tools, and techniques used to manage time when performing specific tasks, projects, and goals. To manage time effectively, you must be able to clearly understand the operations of the project and have the necessary skill set to plan, draft and control the timing of the project.

Along with these skills, you should be able to use time management tools to help you analyze, measure, and evaluate your time management practices. With this in mind, four steps to manage project time are proposed:

Define operations

  • . Streamline operations3
  • . Estimate the resources of the operation.

Develop and control the schedule

1. Define operations

In this step, you define the tasks, checkpoints, and other operations that are required to complete the project. Start with a basic definition of each task and add details as you drill down into your project.
The Gantt graph is an easy and quick way to plan an entire project. Use the Gantt chart to add tasks and their estimated due dates. Don't worry about dates for now, but focus on the time it will take to complete each individual task.

2. Streamline operations

Once you have defined the operations, proceed to their ordering. Without worrying about dates, arrange the operations in the most appropriate order for you. Create subtasks as needed and logically build a project.

After you organize the operations, add dependencies to each task. Using dependencies rather than dates will help you see the true project timeline. For example, if you're building a website, you'll need to draw a website before you start designing it. A drawing operation is a prerequisite for a design operation. If the drawing operation completes later than expected, the design operation will also be moved to a later date.

3. Estimate the resources of the operation

This step is one of the most difficult because it requires an assessment of the supply and demand for each resource/person and how it relates to your particular project. Do you have enough resources to complete a scheduled job or do you need additional resources?

Assign specific people or positions to each task, and then change the dependencies based on resource allocation. If a programmer is required for 15 operations, and 10 of them overlap, then hire an additional programmer or accept a longer project duration based on resource dependencies.

4. Develop and monitor a schedule

If you've used a Gantt schedule to create project timelines, it's not difficult to develop a project schedule. Review the Gantt chart with the entire team and make sure you have full approval before you start the project. Everyone should understand their role in the project and should be able to strictly adhere to deadlines.

Controlling a schedule is much more difficult than scheduling a schedule and requires more individual management than you'd expect. The project manager must carefully monitor the status of the project and ensure that operations are completed on time and within scale.



Many service-oriented companies may also require you to enter time for each task. Checking the number of hours you enter when completing the transaction will save you time and eliminate problems when you are about to send an invoice. A comprehensive project management tool helps with this.

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