Thursday 2 December 2021

What to include in Project management Process

The Project is a temporary effort to complete a unique product or service. During the implementation of a project, there are often problems that can hinder the implementation of the project.


 "Project management" refers to the process of applying specialized knowledge, skills, tools and methods to project activities to enable the project to achieve or exceed set needs and expectations with high quality and efficiency within a limited resource condition and planned time frame.


Five process groups for project management a complete project management process consists of five stages: start-up, planning, execution, monitoring, and closing, with the monitoring phase running through the entire project management process.


Start-up phase this is the beginning of all projects, the process of identifying and starting new projects. at this stage, it is crucial to determine the value and feasibility of the project. typically, the following work needs to be provided to stakeholders before the project is approved or rejected:business case: prove the necessity of the project and analyze the return on investment feasibility study: outline the objectives and needs of the project, estimate the resources and cost of the project to complete, and whether the project is financially and commercially significant


Planning phase once the project is approved, the next step is to plan the management of the project to ensure that it achieves its intended objectives within the specified time and budget.

At this stage, there are several main parts:

  1. Scope description: identify business needs, project objectives and deliverables, and
  2. Determine the scope of project management Work Breakdown: Create a work breakdown structure (WBS, Work Breakdown Structure) that breaks down tasks into widgets for easy management and
  3. Prioritizes and correlates tasks schedule: estimate the duration of tasks, and you can use gantt diagrams to make all tasks and deadlines available timeline the format is visually expressed, milestones are set at important time nodes, and
  4. A schedule is made cost management: estimate the cost of each job, develop a budget statement, and
  5. Develop a cost management plan communication plan: identify communication plans between leaders and members in progress, develop efficient communication methods, and Identify projects meeting institutional risk management plan: identify the risks that may be encountered during the course of the project, analyze them to determine the risk level, and develop appropriate risk response plans
  6. Risk management plan: identify the risks that may be encountered during the project and analyze them to determine the level of risk and develop appropriate risk responses


Implementation phase once you've planned your project, you're ready to start it. Although we have done a lot of preparation during the planning phase, this does not mean that the road ahead will be smooth, and there are still many issues to be aware of during the implementation phase:

A lot of experience and knowledge will be accumulated in the course of the task, these are valuable assets, need to manage it, but also pay attention to the quality of the task management the final outcome of the project depends on the completion of each small task, and the work of each member of the team determines the quality of the task. 

So it is necessary to effectively build and manage the team's motivation and communication to ensure that each member works efficiently if there is a risk encountered during the execution of the project, implement a risk response strategy in a timely manner to ensure that the project is running normally.


Monitoring phase in order to ensure the smooth implementation of the project plan, all aspects of the project must be monitored and evaluated in real time, and the necessary adjustments must be made in a timely manner. 

Several of the main monitoring aspects are:track the overall progress of your project in real time, stay on track with situations that could delay your project, and adjust your schedule to stay up and running monitor changes in party needs, changes in the market, and handle changes in a timely manner monitor resource use and cost use to ensure rational allocation of resources and timely maintenance cost benchmark monitor communication to ensure efficient communication between members, members and related parties monitor risks and identify new ones, update risk management in a timely manner, and assess the effectiveness of risk management.


Closing phase achieving the project's objectives and producing a deliverable does not mean that the project is over, and this time the final phase of the project is still in progress: 

The closing phase. at this stage, the implementation of the project is reviewed first, and once the requirements have been determined in accordance with the assessment provisions, hand over the results of the project are given to relevant parties, along with the summary of the relevant experience of the project and the completion of information archiving for continuous improvement.

Project management is an extremely complex process that allows all tasks of a project to be implemented on time and smoothly project management software would be a better and more efficient choice. When using project management software in the cloud, data and collaboration can be synchronized in real time, more accurately reflecting projects and helping to make the right decisions.

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