Friday 3 December 2021

Project management Tools

When we become the project leader finding the right tools to manage follow-up projects becomes an urgent problem to solve. 


An excellent tool plays an extremely important role in the management follow-up of the project. Generally in addition to paying for specialized project management software, you can also use forms to manage projects, and the traditional Excel forms have many limitations, some project management needs to use the functions can not be easily implemented, some deeper operations for many people, there are also high learning costs, high barriers to use confusion.

So share a table tool here: Which is not a dedicated project management tool, is a new type of online collaborative table and information management tool that is flexible and simpler to use and can be used in many scenarios, including project management, to manage both multitasking of a single project and multi-project follow-up.

Record project information more comprehensive

Forms support a wealth of useful data types such as pictures, files, long text, radio, multi-select, tick, collaborator, formula, link other records, creator, creation time, modifier, modification time, and so on, making us more available when recording and managing various information about our projects, enabling us to become professional in just one form project management software there are some features that are possible.

Like what:

  • (1) long text logs, documents, pictures, tables, pdfs, audio and video files, etc., can be recorded in the table, and can be viewed directly online. in long text, you can also add task lists, blocks of code,in-line code, tables, pictures, etc.
  • (2) in the date type, you can choose a variety of date formats, but also accurate to minutes. double-click cell you can select dates directly, more standardized and more convenient.
  • (3) can be colored radio type labels, to mark the completion status of the project, type, department, etc. , the use of very flexible, more eye-catching viewing.
  • (4) by linking other record types, the project information between different tables can be linked together, simple and convenient.

You can quickly switch between viewing project information from different angles

Supports adding multiple views to the table, and we can set filtering, sorting,grouping, hide, and other conditions, these conditions can be set separately, or combined settings, eligible information will automatically enter the corresponding view. we can quickly switch between different angles of project information at any time, which is very convenient for managing projects. it also supports print views.

Project time can be visualized through an automatic and flexible timeline

You don't have to draw like Excel anymore gantt chart , or set complex formula functions to implement time charts. now you can do it quickly with a timeline plug-in, and the settings are more automatic and flexible.

You can add and view multiple at the same time timeline view for example, you can view the time periods for all projects, you can view the project timeline for specific views, and you can view the multitasking time periods for a project. the information on the timeline is automatically updated as the table view information changes, requires no manual maintenance, and can be viewed at any time.

The project time can be visualized through the calendar

Calendars are also an effective tool for project management when project cycles are longer and Gantt charts are too complex. In tables, the calendar plug-in automatically displays project information in the table view, and you can add multiple desired item calendar views at the same time to quickly switch views.  Click on the item information on the calendar and you can also go in directly to view and edit the details of the item in the  table.

The coordination of permissions control more detailed

Manage follow-up project information with the form:

  • (1) you can share read-only or readable permissions for the entire table with others, departments, and groups.
  • (2) you can collaborate by sharing a single view of the data in the table to others, groups, and departments through the share view feature.
  • (3) you can lock the view: no one else can cancel the share view can only view and edit data information that meets the criteria for that view.
  • (4) you can lock the header: no one else can modify the column name, convert the data type of the column, adjust the column order, adjust column width, add columns.
  • (5) you can hide columns, lock rows (no one else can edit locked rows), set editing permissions for columns (you can choose which shared users of the table can be edited that no one can edit, only table administrators can edit, and which shared users of the table can edit).

In short, it is more detailed and flexible than traditional tables in terms of collaboration rights control, and it also meets the advanced collaboration permissions capabilities that many professional project software may have.

In usage scenarios, for example, it can be easily implemented:

Everyone can only see and edit their own project information, can not see and modify other people's project information, project leader can see everyone fill in the real-time information;

In the table, different project tasks can be distributed to different members,group you can report specific project information to a designated person to view or collaborate.

Collaboration also includes instant communication and collaboration, and in the table, comments can be added to communicate online, and text and pictures can be sent as comments. You'll be notified online in real time when you're commented on, or when you're added as a collaborator for a task. All of this makes us more flexible in the collaborative collaboration of our projects.

Statistical analysis items are more convenient

Statistical analysis of individual views of the project table allows you to quickly create statistical charts and tables by selecting a few parameters without the need for formula functions or complex settings. 

Charts are automatically updated as the information in the table view changes, with no additional human updates required to minimize this workload and click on the chart or statistical table numeric value, you can also go in directly to view and edit the details.

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