Saturday 4 December 2021

Contribution to the project team

The business world has changed. In the past, many worked as part of a process, whether it was a conveyor line, customer interaction management, or any other process. Processes are continuous, reproducible, and have no end. 


While there will always be process-based work and tasks, most jobs are now projects or contain project elements. Any task that has a clear beginning and completion, or follows a specific life cycle, is a project.


Planning a meeting of company members, writing a new brochure, implementing a new software system, etc. 

Since the essence of the work has changed, it is necessary to acquire skills that can help you succeed in a new environment. 


Here are 9 ways to help you complete projects successfully, regardless of your specific role.

  1. Understand the end goal. Since a project has a definite end, it is important that each participant in the work is aware of the desired end result. Stefan Cowley teaches "to begin knowing what the end will be." This is extremely important for project team members. Understanding the desired result will make it easier for you to make independent decisions and reduce confusion and the number of corrections.
  2. Clearly define the roles. Each employee is an important part of the project as a whole. Know your role and the roles of others. If you're a project manager, take the time to explain their roles to everyone. If you're not a leader, ask questions until you actually understand how you can best contribute to the success of the project.
  3. Collaborate. Work on a project is often fluid and fluid. Once you understand your role and the roles of others, you can collaborate more successfully with them. Cooperation is not just desirable – it is necessary for the ultimate success of the project. Look for ways and be ready to cooperate.
  4. Recognize inter dependencies. The larger the project, the more connected and interdependent the people and tasks are. You need to perform certain tasks before you can perform others. If you see only a small portion of the project, you may not realize that completing your work two days early can greatly affect the completion of several other tasks on schedule. Conversely, if you're two days late on time to complete one of your tasks, it can result in even more delays for the entire project. Do not consider yourself a separate island, the results of your work, decisions and efforts affect many employees. Be aware of this and work with the inter dependencies between you and the other people involved in the project.
  5. Ask questions. Projects can be complex. Don't be afraid to ask questions to learn more about any of the aforementioned things.
  6. Communication. Asking questions is communication, but it also includes providing new information to check the work of other employees and coordinate schedules. If you're a project manager, the importance of communication cannot be overstated. If you're a simple member of a group, communication is just as important. You can't fully trust her supervisor. Check the work of other employees. Get information from them. Find out when the parts of the projects you need will be completed. Let people know your progress. Communicate!
  7. Divide the project into parts. Break down a large project into definable tasks that you can handle. Breaking down the project into tasks will make the work less intimidating, you will identify inter dependencies and be able to more successfully complete the project according to the schedule. How would you eat an elephant? All at once? Break down the entire project into phases and the individual stages into small tasks.
  8. Look to the past. If a similar project has been done in the past, learn the lessons learned to improve your results this time. Also think of other projects you've been involved in. Even if the project was smaller or larger and the goals were very different, it's likely that you learned lessons you can apply – what you did well and wanted to replicate, and what you could have done better and could have fixed on that project.
  9. Look to the future. Spend a little time documenting the best practices and ideas you use throughout the project. Whether it's a formal project task for everyone, or just your personal notes to help you constantly improve, spending a small amount of time now will pay off many times over in your future projects.

There are many more methods that can contribute to the greater success of the project. Use these ideas as a starting point — as a list of what you can do, regardless of the role you play. Acting on these ideas will help you gain greater confidence and success in your role as a project team and contribute to the successful achievement of project goals.

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